How Prodlyonka Camp Organizes Childhood Adventures for More Than 100 Adults Simultaneously with Timestripe

From Chaos to System: A Team Transformation Case Study

Prodlyonka is a Moscow-based community that creates “childhood-like” adventures exclusively for adults. Since 2021, this team of friends has been bringing together 50 to 100 participants twice a year for five-day summer camp escapes into genuine carefree childhood: with loud games, parties, performances, and authentic friendships. They create a safe and open space for anyone wanting to take a break from work and make new friends.

The community gradually expanded. Beyond summer camps, Prodlyonka started hosting parties, workshops, and corporate events for major companies including Avito, one of Russia’s largest classified advertisements platforms. The team also grew: from 4 founders in 2021 to 20 people handling operations today across multiple countries.

This growth created the need for a convenient service with a calendar and system for organizing information and tasks. The team needed to plan both immediate events and those happening a year out, while always keeping main goals and milestones in focus. That’s why Prodlyonka joined Timestripe in April 2025.

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How you started using your space?

We jumped into the service with a specific request: we needed to organize a camp session for 100 employees from Avito, the largest private classifieds service in Russia. This corporate partnership required us to adapt our usual camp format to serve a tech company’s team-building needs while maintaining our core “childhood adventure” philosophy.

This meant coordinating our team’s work across several areas:

• Client communication and evaluation processes
• Developing and approving a 2-day camp program with disaster management protocols
• Purchasing props and necessary materials
• Managing remote team productivity metrics

Beyond our core team, we’re always searching for team leaders within the camp, photographers, technical specialists, DJs, and more. Different people handle each task, but everyone needs to be synchronized in their work and have access to all project information through our best online collaboration tools.

What’s usually the main challenge in your work?

Part of our team lives in different corners of the world, and another part has their own projects, so the main challenge is synchronizing a 20-person team so all tasks get done on time. Hybrid team management became crucial when we started scaling internationally.

Sure, we have dozens of messenger chats, but we can’t rely on them alone because a lot gets lost and unfixed in conversations. Asynchronous communication tools became essential for our success. So we made a rule: document all meetings, calls, and key project documents in boards and calendar using our team planning software.

Here are our key tips for managing a remote team effectively:

• Establish clear documentation protocols
• Use project planning templates for consistency
• Implement regular check-ins across time zones
• Maintain centralized information hubs

Is there a difference between organizing camps with individual ticket sales VS corporate ones?

Our main talent is that we really love making friends. This simple value is what gives meaning to everything, regardless of which project we take on.

Working with companies like Avito taught us that introducing 100 strangers versus 100 colleagues over several days requires different contexts and decision-making approaches. We factor this into each day’s event programming, but the core principles remain: safe and horizontal communication that we moderate.

For corporate clients, we adapt our approach by:

• Incorporating team-building elements that align with business objectives
• Using evaluation frameworks that measure both engagement and professional development
• Applying disaster management protocols for larger, more complex events
• Integrating feedback loops that serve both individual growth and organizational goals

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Results and Future Growth

As we can see from our community, our approach works. Since 2021, we’ve gathered a large network of friends worldwide. Many keep coming back, participants connect with each other, start traveling together, create joint projects and collaborations, continuing friendships beyond Prodlyonka.

Key Outcomes

For distributed teams, especially those balancing day-to-day tasks with long-range ambitions, Timestripe offers an intuitive blend of structure and flexibility. Prodlyonka’s founders see it as one of the top collaboration tools that helps them stay organized, adaptable, and true to their mission of creating authentic human connections.

This innovative community proves that even a 20-person team can tackle international-scale challenges when they have the right philosophy and a tool that supports their unique approach to work. Our transformation from chaos to system demonstrates that with proper team collaboration tools and strategic planning, any organization can scale while maintaining its core values and mission.

UPD: Achieving New Heights with Thoughtful Planning

Building on their success with major corporate clients like Avito, the Prodlyonka team has reached another significant milestone. In September 2025, they organized their most ambitious corporate retreat yet – a comprehensive three-day adventure for communications agency Blacklight, accommodating over 70 participants.

This latest project showcased how strategic planning tools can transform complex event management into seamless execution. Using Timestripe, the Prodlyonka team meticulously planned every aspect of this multi-day corporate adventure: accommodation logistics for 70+ guests, a detailed three-day program balancing team-building activities with the signature “childhood adventure” experience, comprehensive catering arrangements, evening entertainment and parties, custom merchandise coordination, and countless other operational details that make or break large-scale events.

The Blacklight corporate event demonstrates Prodlyonka’s evolution from a small Moscow-based community to a sophisticated event management operation capable of handling complex, large-scale corporate partnerships. By leveraging Timestripe’s planning capabilities, the team successfully coordinated their distributed workforce across five countries to deliver a flawless experience that maintained their core values of authentic human connection while meeting the professional standards expected by major corporate clients.

This achievement reinforces how the right planning tools can empower creative teams to scale their operations without compromising their mission or quality of experience.