How One K–12 School Uses Timestripe to Foster Self-Directed Learning

Challenge for the team: Finding a Tool for Vision and Execution

Before Timestripe, the school had tried other project management (PM) tools, but most lacked a true “long-range” view. According to one of the founders, they needed something that wasn’t just about daily or weekly tasks:

Tobin Slaven. Head of School
“The Horizons factor is something I haven’t seen in other platforms. Many goals are important and need to be done in a time window, but not necessarily today or this week. Being able to look up and move goals between different horizons is the key aspect that attracted us.”

They also wanted a game-like feel, some way to make task completion more engaging. At the same time, they needed a reliable system to coordinate tasks across five team members. Additionally, they had begun installing a “checklist or it doesn’t exist” culture, which meant everything from preparing the learning environment to planning new activities had to be captured somewhere central. Timestripe gradually became that central space, bringing these needs together in one place.

Why Timestripe?

A Unique Educational Approach

Because Acton Academy Florida focuses on self-directed learning, they rely on robust systems to keep the environment flexible yet consistent. Timestripe’s Horizons provides them a bird’s-eye view to schedule important events—like new enrollments or major studio changes. With an expected growth from 41 students to 100–150 in the next couple of years, scaling their processes has become essential to achieve such a growth.

Key Outcomes

For small teams, especially those balancing short-term tasks and long-range ambitions, Timestripe offers an intuitive blend of structure and flexibility. The founders see it as a core tool to help them remain organized, adaptable, and aligned with their mission of empowering self-directed learners.

This forward-thinking school in South Florida proves that even a small team can tackle big goals when they have the right framework and a tool that supports the way they work.

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Horizons:	What the team appreciated most was Timestripe’s ability to plan tasks across different timeframes — from daily to long-term goals. This made it easy to balance everyday work, like preparing lessons, with bigger priorities like curriculum planning and school growth. Horizons view offer this kind of flexible planning, which proved essential for the team.
Collaboration Features:	Lead Guide uses comments and assignments to coordinate daily tasks between team members.
Flexible Visual Planning:	For a learning model that relies on environment prep, brainstorming new project ideas, and daily student interactions, Timestripe offers both a place to “brain dump” and a method to sort tasks by priority or timeframe.