This board walks you through basics of batching. It can help you manage your workload better and improve productivity.
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❓ What is batching?
- ✴️Quick note. If you feel like you are overwhelmed with all the things you need to do, try using GTD framework first.
Here's the board Timestripe Team created for people to want to know the basics of GTD and start using it.
- 👉Batching is grouping tasks together, so that you can do them all at once, instead of switching between tasks that belong to different areas.
- Batching tasks saves your time, energy, increase productivity and prevent multitasking and switching between different contexts.
💡 How to start?
- 📚Categorize your tasks based on:
- 1. Tools you need. For example, if you create pictures for social network, and need Photoshop or Figma for that, batch these tasks.
- 2. Function you perform. For example, if mentoring other colleagues is a part of your job, batch all the tasks like giving feedback, answering questions and meetings.
- ⌚Set a time
- Conside the priorities for each task group. It will help you find a loose schedule for these groups. This way you can also estimate the time you spend on each task and make sure you have enough time to work in each area.
- 📆Color-code your calendar
- Add color for each type of batch so that you can easily orientate yourself in your schedule and understand what type of batch is coming next.
- 3. Project. Group tasks based on the project that they are included into. For example, if your project is to get ready for travelling, batch tasks like choosing destination, booking hotel, buying tickets and making a list of places to visit, etc.
🔎 Review your process
- You might want to change the way you categorize your tasks as you receive more responsibilities or if you find different ways are better for your productivity.
🚫 When batching doesn't work
- Highly creative or detailed tasks. Such tasks stress out your mental capacity, so it is very unlikely that you can do a few of such tasks in a row.
- New tasks. They require much effort and attention to figure out what to do for the first time.
- 👇Though batching is a great technique, avoid using it in the following cases.
- When are you tired. When you are tired, completing even one task seem to be a problem, not to mention when you have to do a few of them. Take a break to energize yourself first.