This board walks you through GTD basics. Framework that helps you increase your productivity, reduce stress and move towards your goals and dreams.
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❓ Meet GTD
- 👉 GTD or Getting Things Done is a framework created by David Allen. It is used for organizing and tracking tasks that helps you focus on things your really need to do, manage your time and energy.
- In order to use GTD methodology to need to take the following steps:
- 2. Capture your tasks and ideas in Inbox
- 3. Clarify items in your Inbox at your Weekly Review
- 1. Organize your Planning System
- 4. Engage. Actually do the tasks :)
- “Your mind is for having ideas, not holding them” — David Allen
- 🗂️ Create an environment to start using GTD framework. You'll add content in the next step.
- Inbox for everything you want to accomplish in the near or distant future. It includes ideas, dreams, goals, messages, paperwork.
- Project. A task that requires >2 things to do. The name of the project should start with a verb, the tasks should be as specific as possible. There might be as many projects as you need.
- "Waiting on" list for delegated tasks.
- Calendar to schedule when your are going to complete the task.
- "Someday/maybe" list
- "Reference" list for things important to have in the future.
- 🧠 Write down everything that comes to your mind. This step is pretty easy, but take your time, don't rush through it.
- Keep your Inbox simple. Otherwide you might forget to check out something.
- You can use two types of Inboxes, one for physical object and the list of tasks on your mobile phone
💡 Weekly Review
- If the task is actionable and it requires more that 2 actions to complete, it is a project.
- Then define the context of each task that you have.
- For example, if you need to buy groceries, cosmetics and medicines during the week, then you can call the context Errands.
- Put actionable tasks you have in your Calendar. Use the context to do similar things at the same day or part of the day.
- As in example above, complete all the Errands tasks on a specific day, so you do not go shopping 3 times during the week.
- If there is something you can delegate, put to "Waiting on" list.
- If the task is actionable and <2 mins — do it right away.
- Organize regular and consistent review of your Inbox and your planning system.
- If it's not actionable, it means you don't have to do something about it. You can trash it, add to "Someday/maybe list" or "Reference"
- ⚙️ At the Weekly Review you clarify what you need to with all the things added to the Inbox. Choose specific day on a week to review and make sure you are not missing something.